Atlanta Outdoor Club - How You Can Help

• Trip Leader
  Put on a AOC event by sharing with others the activities that you like the most or special skills you have. For many activities, you need not be an expert to organize something. (We think almost anyone could lead a hike, for instance.) For more information, please review and follow the coordinator checklist.
  
  
• Executive, Director, Ambassador, Administrative, & Assistant Positions
  The Atlanta Outdoor Club exec and admin team consists of the following positions. Some of these positions are currently occupied, and others are open. If you are interested in an open position, please contact Paula Schubert at president@atlantaoutdoorclub.com to apply.
  - All positions are for a term of 1 year starting Jan 1st and ending Dec 31st. Positions filled mid term still end on Dec 31st.
  - Executive & Member Ambassador positions are elected (marked with an asterik *).
  - All other positions are appointed by the current Executive Officers. Appointed positions may be repeated at the descretion of the new Executive Officers.
   

  • Executive Positions

    • President* (Position currently filled by Paula Schubert):
      • Spearhead the planning and decision making activities for the club
      • Coordinate, train and coach members of volunteer team
      • Deal with member issues (ie. inappropriate behavior, conflicts)
      • Coach and train volunteers to perform their duties
      • Perform duties of open positions as required
      • Manage the club waiver, rental agreement and other legal document verbiage
      • Answer e-mail inquiries sent to legal@atlantaoutdoorclub.com
      Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 20 hours/month, plus time required to perform duties of open positions.

    • Vice President, Operations* (Position currently filled by Steven Koonce):
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist President in dealing with member issues (ie, inappropriate behavior, conflicts)
      • Learn/know how to perform all volunteer duties
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      • Keep an eye on club finances, and look after general club administration
      • Oversee the Director of Events position
      • Oversee the Director of Recruitment position
      • Oversee the Webmaster position
      • Oversee the Communication Manager position
      • Oversee the Content Editor position
      • Oversee the Partner Data Manager position
      • Perform duties of open positions as required
      • Provide backup for President (e-mails, decision making, etc) when President unavailable
      Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 10 hours/month, plus time required to perform duties of open volunteer positions.

    • Vice President, Administration* (Position currently filled by Bob Bunner):
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist President in dealing with member issues (ie, inappropriate behavior, conflicts)
      • Learn/know how to perform all volunteer duties
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      • Keep an eye on club finances, and look after general club administration
      • Oversee the Director of Marketing position
      • Oversee the Director at Large position
      • Oversee the Treasurer position
      • Oversee the Past President position
      • Oversee the Photo Historian position
      • Oversee the Club Photographer position
      • Perform duties of open positions as required
      • Provide backup for President (e-mails, decision making, etc) when President unavailable
      Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 10 hours/month, plus time required to perform duties of open volunteer positions.

  • Director Positions

    • Member Ambassador* (2 Position currently filled by Chris Bolton and Tracey Steiner):
      • Share opinions and thoughts as represented by the general membership
      • Work with officers on any assigned projects or activities
      • Read and/or answer the feedback emails, and share those emails as appropiate
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Director of Events (Position currently filled by Phil "Foz" Parkerson):
      • Recruit event coordinators from experienced and knowledgeable membership base
      • Train and coach trip leaders on club procedures for leading events
      • Organize training sessions on Club policy/Safety for new volunteers
      • Develop standard training materials and procedures
      • Assist new event coordinators with their first events as needed
      • Answer trip leaders' questions and/or put them in touch with the appropriate volunteer
      • Monitor events to ensure procedure is being followed properly by all coordinators
      • Follow-up periodically with inactive coordinators to ensure that the volunteer page stays current and up-to-date
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Director of Marketing (Position currently open):
      • Maintain existing partnerships and sponsorships
      • Seek out new opportunities for the AOC to partner with existing businesses and organizations in the community
      • Develop new marketing channels to promote the club and retain membership
      • Oversee the club's monthly social event
      • Oversee the position of Communications Manager
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Director of Recruiting & Retainment (Position currently filled by Michelle Spence):
      • Assist President with planning and recruiting of new members
      • Organize and execute membership drives
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Director at Large (Position currently open):
      • Special position assigned as needed and is temporary.
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Past President (Position currently filled by Tom Collins):
      • Take on the role of Director at Large
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

  • Administrative Positions

    • Communications Manager (Position currently open):
      • Assist President with planning and decision making activities
      • Assist President with all decision-making, policy and procedure changes
      • Assist in coaching/training volunteers to perform their duties
      • Assist President in performing duties of open positions as requested
      • Answer questions posed to info@atlantaoutdoorclub.com, answering e-mails in a timely, friendly, and professional manner
      • Develop rapport and foster a friendly, comfortable atmosphere with people inquiring about the club
      • Distribute club newsletter on a regular basis (approx 2x/month) to club e-mail list
      • Gather, and potentially write, articles for the club newsletter
      Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
      Time commitment: About 15 hours/month.

    • Treasurer (Position currently filled by Katt Martin and Denise Van Huss):
      • Manage club finances
      • Receive member payments for events
      • Make event payments to service providers
      • Manage club PayPal account
      • Manage club expense payments, such as web hosting, etc.
      • Manage club budget
      • Answer e-mail inquiries sent to treasurer@atlantaoutdoorclub.com
      Skills required: Some bookkeeping experience. Must be bondable.
      Time commitment: About 10 hours/month.

    • Club Photographer (2 Positions Open):
      • Responsible for taking photographs at our monthly socials and other special events as requested
      • Copy said photos to Picasa and or to CD/DVD and give to Photo Historian
      • Work with officers on any assigned projects or activities
    • Content Editor (Position currently filled by Paula Schubert):
    • Static Content
    • Regularly review static web site content to ensure it is correct and up-to-date:
    • About AOC Pages: All
    • Membership Pages: "Membership Info" and "Rules" (not waiver)
    • Events Pages: "Payment Info", "Paypal Info", "Event Checklists", "Coordinator Checklist"
    • Other Pages: "Links"
    • Send required changes to Webmaster for web site update
    • Event Content Management
    • Review Event Details for completeness and accuracy of information. Inform trip leaders of errors and/or edit/fix errors directly.
    • Review Event Details for spelling and grammatical errors. Inform trip leaders of errors and/or edit/fix errors directly.
    • Review Event Write-Ups for spelling and grammatical errors. Inform trip leaders of errors and/or edit/fix errors directly.
    • Member Content Management
    • Review Bulletin Board postings, Calendar Postings and Classified Ads for spelling and grammar. Fix as required.
    • Review Bulletin Board postings, Calendar Postings and Classified Ads for completeness and accuracy. Fix/expire as required.
    Skills required: Good organizational and communication skills. Excellent written communication skills. Good computer skills.
    Time commitment: About 10 hours/month.
    • Photo Historian (Position currently filled by Eric Chaney):
    • Photo Album Management
    • Receive photos from event attendees
    • Review all event photos, selecting which ones to post in the photo album
    • Crop and enhance photos
    • Upload photos to Picasa service
    • Manage photo albums in Picasa, for example, rearranging photos to be in logical order as required.
    • Upload photos to Picasa service
    • Slide Show Management
    • Select photos to include on the slide show (on the AOC Home Page)
    • Crop photos and add date
    • Upload photos to the web site via FTP (they will automatically show up in the slide show)
    • Remove old photos over time/as required
    Skills required: Good organizational skills and computer/internet skills. Experience with photo manipulation software.
    Time commitment: About 10 hours/month.< p>
    • Partner Data Manager (Position currently filled by Tom Collins):
    • Use the AOC Back Office web pages to enter and maintain data pertaining to
      AOC Partner organizations (ie. media partners, sponsors). For example:
    • Sponsor information records
    • Banner Ad schedules
    • Sponsored Events
    • Event data feeds to media partners
    Skills Required: Computer, internet and data entry experience. Communication and decision-making abilities.
    Time Commitment: About 5 hours/month.
    • Webmaster (Position currently filled by Tom Collins & Paula Schubert):
      • Develop and maintain web site functionality (ASP/MS Access) and content with direction from club volunteers
      • Ensure integrity of club database
      • Ensure nightly clean-up routine runs properly
      • Regularly back up the club database to local machine
      • Update content on static informational pages on web site
      • Update web site options for site formatting and functioning
      • Update announcements on club home page
      • Create and update club e-mail addresses/forwarders
      • Answer e-mail inquiries sent to webmaster@atlantaoutdoorclub.com
      Skills required: Minimum two years ASP/Access experience.
      Time commitment: About 15 hours/month.

  • Assistant Positions

    • Various Assistants (Positions always open):
    • Assist in the other positions as requested.
    • This may mean manning a table at the social,
    • or a booth during a recruitment drive,
    • or answering emails,
    • or helping to set up for a special event.
    • Exact duties and time commitment will be stated for each request
    Skills required: Varies.
    Time commitment: Varies.

• A banner ad at the top right of AOC web pages. There are a total of 24 banner spots in our banner rotation, which cost $100/year each. A sponsor may purchase one spot (for $100/year), or as many spots as they want (out of the remaining available spots). If you purchase one spot, your banner will appear on at least 1/24 AOC pages (until we have full sponsorship, your banner will appear more frequently). Purchasing more spots will increase your coverage appropriately (two spots will make your banner appear twice as often, and so on).
• Your banner ad, link, and company description on our "Sponsors" page.
• Mention in our e-mail newsletters which are sent out approximately once per month.